Monthly Archives: January 2016

Get SMART in 2016

Almost a month into the new year now … are you on target with your resolutions and business goals for 2016? If not, the problem could be baked into the resolutions themselves. Using S.M.A.R.T. acronym, you can radically raise the likelihood that you’ll achieve your goals.

The S.M.A.R.T. method of planning business goals or individual goals is popular among leading businesses globally, and there’s no reason not to capitalize on this methodology for your own school and life planning. 

In business, they use the word COMMITMENTS rather than RESOLUTIONS but it’s the same thing; it’s about what you will do to achieve certain standards or improvements in your life or work.

What getting S.M.A.R.T. means

Each letter of S.M.A.R.T. is the key to planning goals and actions that you’ll actually get done. Here’s how.

S is for Specific:

Define specific results you expect as an outcome for the commitment. Example: “Losing 10 pounds” and “Add at least 50 new students” are specific. “Be uplifting” and “Be a better coach” are not specific.

M is for Measurable:

Ensure that your actions can be measured as you progress toward completing your commitment. Can you measure the quantity and/or quality concretely? Example: “Increase attendance rate to 90%” and “Improve customer service feedback scores from Good to Very Good” are measurable; you can measurably check your progress quarterly or monthly to ensure that you’re on target.

A is for Achievable:

Create commitments that are challenging, yet achievable. If it’s too lofty – “Grow my revenues fourfold in 2016” – you’ll only get frustrated or unhappy when it becomes evident that it’s not realistic.

R is for Results-oriented:

Measure success on the results you achieve, not just on the steps you take. So, reduce my body fat from 25% to 23% is about results, while “Eat healthfully every day” is not.

T is for Time-specific:

With each commitment, establish milestones, checkpoints, and a completion date. If you want to add 80 new students by year’s end, then you can set quarterly review sessions to see if you are one quarter of the way – 20 new students – toward meeting that goal.

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How to get S.M.A.R.T. in your goal planning and achieving

A couple more things to ensure success:

  • Set no more than 5 to 7 commitments – enough to make a measurable difference by the end of the year, but not so many that the commitments are competing with each other for your time.
  • Make sure your individual work commitments align to your overall business vision and that, likewise, your personal commitments align to your vision of who you want to be. For example, a goal to run your first marathon can be good if it’s what YOU want, but not a good goal if you’re only doing it because your friend wants you to do it with her.

Once you’ve set your commitments, also identify how you will achieve your commitments. Plan key milestones – the evidence that you’re executing your plan.

The SMART method works!

Keep in mind that many of the business management tools and features within ClassJuggler’s school management software can help you achieve your business commitments.

If you’re not yet using ClassJuggler for your school-based business, learn more here:

Any questions remaining? Simply contact us and we can answer your questions or walk you through it.

The easy way to get your school ready for tax season

If the thought of tax season furrows your brow, you’ll be relieved to know that, as a ClassJuggler customer, you can simplify the process by using our financial reports for schools to get the information you need.

ClassJuggler is chockfull of reports (more than 50!) for just about any aspect of your business, including two  for monthly bookkeeping and tax prep:

  • The Company Billing report
  • The Customer Payments report

How you do your accounting for your business – accrual vs. cash-based accounting – will determine which of these reports you’ll run most often.  Where you’ll find these reports in ClassJuggler:

financial reports

Here are some tips and details on these reports and how they can help you at tax time:

Company Billing – Use this report for ACCRUAL based accounting. This report provides you with a list of charges you have posted in a particular period of time (which you can specify). The report only shows what you have posted in charges, and not what has been paid or not paid by your customers, which makes this your go-to report if you use accrual-based accounting for your bookkeeping.

=EXAMPLE=
If you logged $1,000 in tuition and $200 in merchandise in the month you are reporting, this report would display the details of those charges and show a net amount of $1,200.00 of income.

Customer Payments

Use this report for CASH based accounting. It shows you exactly how much money you received/earned in the time period you select for the report, based on those payments being received.

customer payments

=EXAMPLE=
If you posted $1,000 in tuition plus $200 in merchandise in the month you are reporting, but you only received payments on $900.00 of those charges, this report would display a net amount of $900.00 of income.

Need more information on these reports? Get more and examples for each in our robust “Online Help Manual,” which you’ll find in the green Help & Links Menu found at the bottom left of every screen in ClassJuggler.

You can also contact us for personalized support.