Tag Archives: school business software

Survey: Administrative Tasks Costing Your Business!

Thank you all for your generous participation in our two-question survey we asked of class-based businesses. Your answers were revealing!

The primary take away from the survey results is this: Your class-based businesses spend on average more than 35 hours a month on administrative tasks related to registering customers, creating student files, signing students up for class, and handling customer payments for fees.frustrated

That’s a lot of extra time spent that we are willing to bet was not part of your vision when you started your dance, gymnastics, cheer, swim, music, martial arts, or K-12 school – or at least not the thing that motivated you to start your business, and CERTAINLY not the part that you look forward to.

Best practices for reducing all that administrivia

No doubt you would rather spend more time working with your students, guiding them as they hone their craft and develop character. Good news is, the survey also showed that there are ways to reduce all those administrative tasks by literally half – which will also save your business a great deal of money, while allowing you to focus on the reason you got in the business.

It turns out that, on average, ClassJuggler’s customers report that using our software for class-based businesses has cut their administrative tasks on average by 35 percent, with nearly 20 percent of survey respondents seeing administrative tasks cut more than half!

If you feel your school could use a break from the quagmire of administrivia, give us a call and we will take a look at your current administration practices to identify the ways that ClassJuggler’s school software can create efficiencies; with some of its most applicable time-saving tools. We’d be happy to walk you through some of them!

The easy way to get your school ready for tax season

If the thought of tax season furrows your brow, you’ll be relieved to know that, as a ClassJuggler customer, you can simplify the process by using our financial reports for schools to get the information you need.

ClassJuggler is chockfull of reports (more than 50!) for just about any aspect of your business, including two  for monthly bookkeeping and tax prep:

  • The Company Billing report
  • The Customer Payments report

How you do your accounting for your business – accrual vs. cash-based accounting – will determine which of these reports you’ll run most often.  Where you’ll find these reports in ClassJuggler:

financial reports

Here are some tips and details on these reports and how they can help you at tax time:

Company Billing – Use this report for ACCRUAL based accounting. This report provides you with a list of charges you have posted in a particular period of time (which you can specify). The report only shows what you have posted in charges, and not what has been paid or not paid by your customers, which makes this your go-to report if you use accrual-based accounting for your bookkeeping.

If you logged $1,000 in tuition and $200 in merchandise in the month you are reporting, this report would display the details of those charges and show a net amount of $1,200.00 of income.

Customer Payments

Use this report for CASH based accounting. It shows you exactly how much money you received/earned in the time period you select for the report, based on those payments being received.

customer payments

If you posted $1,000 in tuition plus $200 in merchandise in the month you are reporting, but you only received payments on $900.00 of those charges, this report would display a net amount of $900.00 of income.

Need more information on these reports? Get more and examples for each in our robust “Online Help Manual,” which you’ll find in the green Help & Links Menu found at the bottom left of every screen in ClassJuggler.

You can also contact us for personalized support.