Tag Archives: swim school management

The Water Is Your Friend

The water is your friend. You don’t have to fight with water; just share the same spirit as the water, and it will help you move.”  – Motivating words from Russian master of #SprintSwimming #AleksandrPopov 

Aleksandr Popov Water is your friend ClassJuggler

Likewise in business, some swim school owners find themselves fighting with the strong current of keeping their business organized. No need to struggle! ClassJuggler is your friend. Stop fighting with the minutia of running your business and spend more time with your students with the help of swim school management software .www.swimclassjuggler.com. 

Find more motivational swim quotes and memes at https://www.pinterest.com/classjuggler/swim/.

Advertisements

Give all you have for the goals that you have!

A great quote to share with your swim students:  “If there is a dream or a goal that you want, you have to go for it 100%. Give all you have for the goals that you have.” – Alia Atkinson

And If you run a swim school, navigate over to Swimclassjuggler.com to learn about our business management software for swim schools.

How to Use the Inactive Record Manager

Within ClassJuggler, you’ll find a handy tool called the Inactive Record Manager, which lets you to perform mass deletions of customer or student records based on how long they have been inactive.

Why deleting inactive records is smart

Over time your school will accumulate a lot of data on customers and students who are no longer using your business. This data adds effort for you to sift through to get to current client information . And, over time, the extra data may slow down your searches and listings for customers and students.

Good news though: Deleting old “Inactive” and “Prospect” customers and students is easy, and will help keep your ClassJuggler running smoothly and efficiently.

Here’s what the tool looks like:


Figure 1 – Inactive Record Manager

How to Use The Inactive Record Manager

The process is simple and quick:

  1. Enter an inactive prior to date, or use the default value already entered, which is “6-months prior to today’s date and click Select to set that date:
    image
  2. The tool then displays a list of customers who are in Inactive status, along with a total count. If there are no customers who were inactive prior to the date you entered, you will see a message stating none were found.
  3. Next, you will see a list of students who are in Inactive status along with a total count. If there are no students who were inactive prior to the date you entered, you will see a message stating none were found.
  4. You can view and print the list of customers (and students) or just students who can be deleted for your records prior to actually deleting them.
  5. You may then select to delete these records by clicking Delete on the customer or student group you wish to delete.

NOTE: Deleting customer records will also delete any students who are a part of that customer records (i.e., not just the parent but the parent’s children too) and all other associated data (including: transactions, attendance, class history, skills etc.).  On the other hand, deleting student records will leave the customer records untouched.

And don’t worry – you’ll be asked to verify your delete choice with two confirmations to ensure you haven’t accidently clicked on delete, which is good because ALL DELETES ARE FINAL AND CANNOT BE UNDONE.

Customers & Students

Choosing this selection Deletes all selected customers in your list of results, plus all associated customer information, such as transactions. It also Deletes all associated student records for each customer in your list (including info on their class history, attendance, skills, martial arts history, etc.).

Students

Choosing this option Deletes all selected student records and related student data, including class history, attendance, skills, martial arts history, etc. but not the parent/customer information to which they belong.

Need help using this tool? Contact us and we can walk you through it.  

Why SwimClassJuggler Is the Best Way to Keep Your Swim School Paddling Strong

If you own a growing swim school, you are likely already experiencing growth pains, such as:  image

  • Class scheduling/instructor scheduling overlaps to be managed
  • More time required to keep on top of billing/invoicing
  • Keeping track of students’ progress
  • Staying on top of student or parent information
  • Trying to be responsive to schedule changes and notifying parents
  • Handling payment options

Most successful swim school owner-operators find that, as their business grows, they have less and less time to work with students, spending more and more time with the business of managing the business.

It’s for this very reason that we created Swim ClassJuggler — to help swim studio owners get back to the very thing that got them excited about doing business in the first place – helping their students increase their skills and confidence.

The features in Swim ClassJuggler will help you gain the upper hand on your business, empowering you to:

  • Easily manage hundreds or even thousands of student records and customer records.
  • Manage and schedule instructors, staff, and trainers.
  • Easily perform in-depth reporting such as class reports, student reports, customer/parent reports, instructor reports, financial reports, and more.
  • Easily manage recurring bills and membership fees with no double-entry—no entry at all, since ClassJuggler integrates your customers’ payment history and class records with the billing features, so you can bill all of your customers with just a few clicks.
  • Track primary and secondary customer contact information.
  • No startup costs. Don’t underestimate this one. Some of the available online dojo management software programs have enormous upfront fees. We have none.
  • Spend less time managing customer information by letting customers manage it themselves with our Customer Self-Service Center
  • Accept credit card payment for classes.

Smiling woman using tablet PCHere are just a few of the features that will make it easy for you to get started and work with ClassJuggler:

  • Low monthly fees. Unlike our competitors, you get gradual, fairly-tiered pricing. It’s just a $5/mo. increase for each additional 150 students—and as your database grows, so does your discount.
  • No tech skills needed. It’s an easy-to-use online environment, designed for those who aren’t computer-savvy.
  • Easy help! ClassJuggler has robust and fully searchable help tools, plus free email or phone support with fast response times.
  • Fast search tools. Locate your customer data fast!
  • FREE upgrades. You’ll never pay for “the latest version” – our online software updates you instantly, and at no cost.
  • No software to install. With ClassJuggler in “the cloud,” all online, you get easy access from anywhere on any PC, Mac, or from your mobile device. Imagine taking class attendance from your iPad!
  • Easy student assessment. Our assessment tools make tracking progress a breeze, no matter how many students you have. image
  • Speedy ground mail.  Snail mail takes no time at all with our mailing label generator, which can create labels based on your customer/student records.
  • Advanced security features. Gain control over which of your employees can or cannot see certain kinds of information, defined by you.

ClassJuggler’s swim school management platform supports the unique business needs you face as an owner or operator of a swim training business that must gracefully and efficiently manage classes, customers, and students.

To learn more, go to www.swimclassjuggler.com/ or contact us.