Tag Archives: swim school software

The Water Is Your Friend

The water is your friend. You don’t have to fight with water; just share the same spirit as the water, and it will help you move.”  – Motivating words from Russian master of #SprintSwimming #AleksandrPopov 

Aleksandr Popov Water is your friend ClassJuggler

Likewise in business, some swim school owners find themselves fighting with the strong current of keeping their business organized. No need to struggle! ClassJuggler is your friend. Stop fighting with the minutia of running your business and spend more time with your students with the help of swim school management software .www.swimclassjuggler.com. 

Find more motivational swim quotes and memes at https://www.pinterest.com/classjuggler/swim/.


Improvements in Tuition Charge Descriptions

As part of our recent automatic (and no-charge) ClassJuggler upgrade, which included a whopping 60 updates/improvements, the Class Enrollment feature got an upgrade.

What’s new for ClassJuggler’s class enrollment tool

On student or class screens, class enrollment now gives you bonus descriptive information when you hover with your computer cursor over the description of these charges on the Customer Transaction screen. Now, an additional description appears when “mousing over” the charge description for prorated or modified class tuition at the time of enrollment.

This new description works much like the Post Tuition descriptions, but also factors in:

  • The initial posted amount
  • How the amount may or may not differ from the selected rate, calculated rate, or the first month posted fee

This feature will help you identify override amounts entered by administrators compared to the original amount that was selected and/or calculated by prorating.

You’ll find that this feature also helps you in calculating actual days a class is held for monthly and per class fee classes when looking at payroll needs for instructors.

You’ll find these improvements for all our products, including:

Why SwimClassJuggler Is the Best Way to Keep Your Swim School Paddling Strong

If you own a growing swim school, you are likely already experiencing growth pains, such as:  image

  • Class scheduling/instructor scheduling overlaps to be managed
  • More time required to keep on top of billing/invoicing
  • Keeping track of students’ progress
  • Staying on top of student or parent information
  • Trying to be responsive to schedule changes and notifying parents
  • Handling payment options

Most successful swim school owner-operators find that, as their business grows, they have less and less time to work with students, spending more and more time with the business of managing the business.

It’s for this very reason that we created Swim ClassJuggler — to help swim studio owners get back to the very thing that got them excited about doing business in the first place – helping their students increase their skills and confidence.

The features in Swim ClassJuggler will help you gain the upper hand on your business, empowering you to:

  • Easily manage hundreds or even thousands of student records and customer records.
  • Manage and schedule instructors, staff, and trainers.
  • Easily perform in-depth reporting such as class reports, student reports, customer/parent reports, instructor reports, financial reports, and more.
  • Easily manage recurring bills and membership fees with no double-entry—no entry at all, since ClassJuggler integrates your customers’ payment history and class records with the billing features, so you can bill all of your customers with just a few clicks.
  • Track primary and secondary customer contact information.
  • No startup costs. Don’t underestimate this one. Some of the available online dojo management software programs have enormous upfront fees. We have none.
  • Spend less time managing customer information by letting customers manage it themselves with our Customer Self-Service Center
  • Accept credit card payment for classes.

Smiling woman using tablet PCHere are just a few of the features that will make it easy for you to get started and work with ClassJuggler:

  • Low monthly fees. Unlike our competitors, you get gradual, fairly-tiered pricing. It’s just a $5/mo. increase for each additional 150 students—and as your database grows, so does your discount.
  • No tech skills needed. It’s an easy-to-use online environment, designed for those who aren’t computer-savvy.
  • Easy help! ClassJuggler has robust and fully searchable help tools, plus free email or phone support with fast response times.
  • Fast search tools. Locate your customer data fast!
  • FREE upgrades. You’ll never pay for “the latest version” – our online software updates you instantly, and at no cost.
  • No software to install. With ClassJuggler in “the cloud,” all online, you get easy access from anywhere on any PC, Mac, or from your mobile device. Imagine taking class attendance from your iPad!
  • Easy student assessment. Our assessment tools make tracking progress a breeze, no matter how many students you have. image
  • Speedy ground mail.  Snail mail takes no time at all with our mailing label generator, which can create labels based on your customer/student records.
  • Advanced security features. Gain control over which of your employees can or cannot see certain kinds of information, defined by you.

ClassJuggler’s swim school management platform supports the unique business needs you face as an owner or operator of a swim training business that must gracefully and efficiently manage classes, customers, and students.

To learn more, go to www.swimclassjuggler.com/ or contact us.

This Makes 10 Years of Service to School Owners

2015 is a big deal for us at ClassJuggler. This January 2015 is our 10-year anniversary of service to the owners of dance schools, cheerleading/gymnastics studios, swim schools, dojos, tennis schools, K-12 academies, and other schools across the U.S., Canada, Great Britain, and Australia.Celebrating10Years

We are grateful to you, our customers, for making these 10 years one of significant growth, allowing us to become one of the leading online business management software solutions for schools. 

Some of you came to ClassJuggler as a switch from a competitor’s product. You tell us that ClassJuggler’s ease-of-use, product flexibility, and especially our customer service and support are why you made the switch and why you stay with us. We thank you for your words of praise, and look forward to staying with our process of continual product and service improvements that are based on listening to you, our customers.

Are you not yet a customer? Maybe it’s time for you to find out why we continue to grow. The owners of dance schools, gymnastics, swim schools, dojos, tennis, K-12 education, and other schools across the U.S., Canada, Great Britain, and Australia trust their business’s “back Smiling woman using tablet PCoffice” management to the broad range of powerful features and tools that ClassJuggler’s web-based business management software gives them. Our school software is designed to help class-based businesses enjoy streamlined customer billing, class scheduling, staff management, customer communications, and more.

Learn more:

Will the software I select deliver on needed efficiencies?

In a recent article, we introduced the five most important questions you need to answer to determine if now is the right time for you to begin using a software product to manage your business. I’ve answered two of those five important questions: “Is my business big enough to benefit from an online studio management software program?” and “Does my studio’s business income justify the cost of business software?” In this article, we look into the question #3:

Will the software I select deliver on needed efficiencies?

Two things you can do to help answer this question:

  • Firmly establish what features you need so you can match the software tools to your business’s needs.
  • Seek the opinion of others using the tools you are considering.

Let’s look at both of these.

Match the business tools to your business

Everyone is naturally going to try to sell you on their business tools by claiming “We’re the best!” So then, how do you separate the wheat from the chaff, and determine which solution is the right and best solution for your business?

First, be aware that the common phrase “You get what you pay for” does not always apply when it comes to business management software. Software products differ dramatically in price, features, ease of use, and customer support.

Step #1 then is to decide what operational efficiencies you seek – bookkeeping? status reports? customer self-service tools? – because not all products will deliver what you need. So, to start your product selection:

  1. Identify your top business needs – Solutions to business problems that a software solution must be able to help you with.
  2. Make a list of your “nice-to-have’s” – Those features a software product may offer that would be handy, but are not deal-breakers for you.

Dividing your list into needs vs. wants will help you choose one product over another. I.e., is having the ability to print an attendance report that takes up half-a-sheet of paper is more important or less important that being able to produce accurate and easy-to-read financial reports at the end of each month?

Take a look at the independent dance studio software comparison site Capterra.  As of this writing, there are over 50 products on that list. But some of those software solutions offer only one or two business management features, such as just bookkeeping, or just class scheduling.

Using the Capterra product comparison site as an example, try checking off all of the features listed in the right Features column that you are looking for:


If you click them all, you will suddenly see that the more-than-50 software products drops to just seven products that include all these features:


Seek the opinion of other customers

Another way to evaluate business management software is by looking at the opinions of others.

Using Capterra as an example once again, take a look at their list of dance school software reviews. Presently, of the 50-plus software providers listed, there are only 10 businesses in which customers have submitted reviews. That should tell you something.

How strong are those reviews, and how many are there? Some products have only three reviews while others have more than 30:


That should also tell you something, as should the nature of the comments themselves. Product reviews are a good way to learn about a product from the perspective of those who use the product.

It is important that you make a smart choice on your initial software purchase because, while you can always switch later, the work involved in doing so can be daunting. Transferring your bookkeeping data, for instance from one software solution to another, may be difficult depending on the data import/export features and functionality each program has.

For this reason, data import capabilities are one of those features you should ask about. Alternatively, ask if the service provider has a data upload service available. This can greatly simplify the business of transferring.

Or, make the right choice from the get-go and you won’t need to worry about transferring data later.

In our next article on this topic, we’ll answer the 4th of the five important questions: Will the studio business management software I choose generate new business?  This is a biggie because, if the features can actually boost sales, then the software can pay for itself!  More later…


Jon Koerber, Pres., ClassJuggler

Making customer management and class management easy - ClassJuggler

PS: When choosing a business software program for your studio, check out our family of products:

  • ClassJuggler Dance – online dance school software that will save you time and money on the business of running your business, so you can focus on your students
  • CheerClassJuggler – online gymnastics and cheer management software to streamline the business of operating your gymnastics school or cheer camp
  • ClassJuggler Dojo – a martial arts school management platform designed to support the operational challenges of businesses such as karate schools, kung fu schools, self-defense courses, mixed martial arts centers, taekwondo training, fencing classes, kickboxing studios, Jeet Kune Do or Jiu-Jitsu schools
  • SwimClassJuggler – online swim school management software supporting the  needs of those who own and operate swimming schools, water rescue classes, life guard schools, and diver training schools
  • MusicClassJuggler – all-in-one online business management tools that make customer, academics, and music class management a breeze for vocal training centers and instrumental music training centers
  • K12ClassJuggler – a management platform that supports the busy schedules of those who own and operate preschools, K-12 education, adult education programs, evening learning schools, night classes, and after-school programs
  • ClassJugglerFitness – slimming down record keeping for athletics schools, fitness centers, spin classes, yoga sessions, and tennis camps

Also, if you are a franchise owner, make sure to check out our franchise management software solutions as well.