Tag Archives: martial arts school software

ClassJuggler customers – 1000 and counting!

announcement iconAs ClassJuggler continues to grow, serving an ever-increasing number of class-based businesses, we are proud to announce the recent signing on of our 1000th customer!

We crossed that 1000 customer mark just as we began our 14th year of service to dance studios, cheer and gymnastics schools, swim schools, music schools,cj-jugglingballs K-12 programs and schools, martial arts academies, tennis camps and a host of other class-based businesses across the U.S., Canada, Great Britain, and Australia.

ClassJuggler’s president and founder Jon Koerber shared this: jon at IDEA 2016“It is an honor to know that we have helped a thousand businesses in four countries to be stronger and more efficient in running their businesses, so that they can put their focus right where they wanted: on their students. We look forward to welcoming the next 1000 customers!”

Introducing Anar, Customer ID 1000

DSC_9415 Lo-rezAnar Mehta, owner of the iCode franchise for Allen/Fairview, Texas, has the unique distinction of holding ClassJuggler’s customer ID number of 1000. We are sending her an Amazon gift certificate for $100 to honor this event.

We asked Anar to tell us a little about her experience with using ClassJuggler. She said, “I’ve only just begun with ClassJuggler and I’ve been most impressed by their customer support. As I start up, it’s always been good to be able to touch base easily, to reach them immediately and get any questions I have answered ASAP.”DSC_9432 cropped

ICode, one of several franchise organizations that we support, is a leader in computer science education, striving to enrich the educational experience and capability of tomorrow’s workforce by giving students the technical expertise, cognitive flexibility and real-world skills to be tomorrow’s exceptional talent. Learn more about iCode at icodeschool.com/ and on Facebook at www.facebook.com/iCodeCorporate

Learn more about Anar’s Texas-based iCode business at icodeschool.com/icode-allen-fairview/.

We are grateful to Anar – and to you, all our customers – for making it possible for us to become one of the leading online business management software solutions for schools.

Get more info on how ClassJuggler supports the business needs of franchises.

Why ClassJuggler Dojo Is the Best Way to Get the Upper Hand at Your Martial Arts School

If you own a growing martial arts studio, you are likely already experiencing growth pains, such as:

  • Class scheduling/instructor scheduling overlaps to be managed dojo
  • More time required to keep on top of billing/invoicing
  • Keeping track of students’ progress
  • Staying on top of student or parent information
  • Trying to be responsive to schedule changes and notifying parents
  • Managing martial arts build paths
  • Student skills level management taking more time
  • Keeping track of the growing number of martial arts belt systems/groups and belt ranks
  • Handling payment options

Most successful martial arts school owner-operators find that, kickas their business grows, they have less and less time to work with students, spending more and more time with the business of managing the business.

It’s for this very reason that we created ClassJuggler Dojo — to help martial arts studio owners get back to the very thing that got them excited about doing business in the first place – helping their students increase their skills and confidence.

The features in www.ClassJugglerDojo.com will help you gain the upper hand on your business, empowering you to:

  • Easily manage hundreds or even thousands of student records and customer records.
  • Manage and schedule instructors, staff, and trainers.
  • Easily perform in-depth reporting such as class reports, student reports, customer/parent reports, instructor reports, financial reports, and more.
  • Create unlimited martial arts belt systems/groups and belt ranks and manage online.
  • Create “skills” and “martial arts build paths” for flexible class styles
  • Easily manage recurring bills and membership fees with no double-entry—no entry at all, since ClassJuggler integrates your customers’ payment history and class records with the billing features, so you can bill all of your customers with just a few clicks.
  • Track primary and secondary customer contact information.
  • No startup costs. Don’t underestimate this one. Some of the available online dojo management software programs have enormous upfront fees. We have none.
  • Spend less time managing customer information by letting customers manage it themselves with our Customer Self-Service Center
  • Accept credit card payment for classes. ma twosome

Here are just some of the features that will make it easy for you to get started and work with ClassJuggler:

  • Low monthly fees. Unlike our competitors, you get gradual, fairly-tiered pricing. It’s just a $5/mo. increase for each additional 150 students—and as your database grows, so does your discount.
  • No tech skills needed. It’s an easy-to-use online environment, designed for those who aren’t computer-savvy.
  • Easy help! ClassJuggler has robust and fully searchable help tools, plus free email or phone support with fast response times.
  • Fast search tools. Locate your customer data fast!
  • FREE upgrades. You’ll never pay for “the latest version” – our online software updates you instantly, and at no cost.
  • No software to install. With ClassJuggler in “the cloud,” all online, you get easy access from anywhere on any PC, Mac, or mobile device.
  • Easy student assessment. Our assessment tools make tracking progress a breeze, no matter how many students you have.
  • Speedy ground mail.  Snail mail takes no time at all with our mailing label generator, which can create labels based on your customer/student records.
  • Advanced security features. Gain control over which of your employees can or cannot see certain kinds of information, defined by you.

ClassJuggler’s dojo and martial arts school management platform supports the unique business needs you face as an owner or operator of a karate school, kung fu school, self-defense courses, mixed martial arts center, taekwondo training, fencing school, kickboxing studio, Jeet Kune Do or Jiu-Jitsu schools, or any other martial arts business that must gracefully and efficiently manage classes, customers, and students.

To learn more, go to http://www.classjugglerdojo.com/ or contact us.

Will the software I select deliver on needed efficiencies?

In a recent article, we introduced the five most important questions you need to answer to determine if now is the right time for you to begin using a software product to manage your business. I’ve answered two of those five important questions: “Is my business big enough to benefit from an online studio management software program?” and “Does my studio’s business income justify the cost of business software?” In this article, we look into the question #3:

Will the software I select deliver on needed efficiencies?

Two things you can do to help answer this question:

  • Firmly establish what features you need so you can match the software tools to your business’s needs.
  • Seek the opinion of others using the tools you are considering.

Let’s look at both of these.

Match the business tools to your business

Everyone is naturally going to try to sell you on their business tools by claiming “We’re the best!” So then, how do you separate the wheat from the chaff, and determine which solution is the right and best solution for your business?

First, be aware that the common phrase “You get what you pay for” does not always apply when it comes to business management software. Software products differ dramatically in price, features, ease of use, and customer support.

Step #1 then is to decide what operational efficiencies you seek – bookkeeping? status reports? customer self-service tools? – because not all products will deliver what you need. So, to start your product selection:

  1. Identify your top business needs – Solutions to business problems that a software solution must be able to help you with.
  2. Make a list of your “nice-to-have’s” – Those features a software product may offer that would be handy, but are not deal-breakers for you.

Dividing your list into needs vs. wants will help you choose one product over another. I.e., is having the ability to print an attendance report that takes up half-a-sheet of paper is more important or less important that being able to produce accurate and easy-to-read financial reports at the end of each month?

Take a look at the independent dance studio software comparison site Capterra.  As of this writing, there are over 50 products on that list. But some of those software solutions offer only one or two business management features, such as just bookkeeping, or just class scheduling.

Using the Capterra product comparison site as an example, try checking off all of the features listed in the right Features column that you are looking for:


If you click them all, you will suddenly see that the more-than-50 software products drops to just seven products that include all these features:


Seek the opinion of other customers

Another way to evaluate business management software is by looking at the opinions of others.

Using Capterra as an example once again, take a look at their list of dance school software reviews. Presently, of the 50-plus software providers listed, there are only 10 businesses in which customers have submitted reviews. That should tell you something.

How strong are those reviews, and how many are there? Some products have only three reviews while others have more than 30:


That should also tell you something, as should the nature of the comments themselves. Product reviews are a good way to learn about a product from the perspective of those who use the product.

It is important that you make a smart choice on your initial software purchase because, while you can always switch later, the work involved in doing so can be daunting. Transferring your bookkeeping data, for instance from one software solution to another, may be difficult depending on the data import/export features and functionality each program has.

For this reason, data import capabilities are one of those features you should ask about. Alternatively, ask if the service provider has a data upload service available. This can greatly simplify the business of transferring.

Or, make the right choice from the get-go and you won’t need to worry about transferring data later.

In our next article on this topic, we’ll answer the 4th of the five important questions: Will the studio business management software I choose generate new business?  This is a biggie because, if the features can actually boost sales, then the software can pay for itself!  More later…


Jon Koerber, Pres., ClassJuggler

Making customer management and class management easy - ClassJuggler

PS: When choosing a business software program for your studio, check out our family of products:

  • ClassJuggler Dance – online dance school software that will save you time and money on the business of running your business, so you can focus on your students
  • CheerClassJuggler – online gymnastics and cheer management software to streamline the business of operating your gymnastics school or cheer camp
  • ClassJuggler Dojo – a martial arts school management platform designed to support the operational challenges of businesses such as karate schools, kung fu schools, self-defense courses, mixed martial arts centers, taekwondo training, fencing classes, kickboxing studios, Jeet Kune Do or Jiu-Jitsu schools
  • SwimClassJuggler – online swim school management software supporting the  needs of those who own and operate swimming schools, water rescue classes, life guard schools, and diver training schools
  • MusicClassJuggler – all-in-one online business management tools that make customer, academics, and music class management a breeze for vocal training centers and instrumental music training centers
  • K12ClassJuggler – a management platform that supports the busy schedules of those who own and operate preschools, K-12 education, adult education programs, evening learning schools, night classes, and after-school programs
  • ClassJugglerFitness – slimming down record keeping for athletics schools, fitness centers, spin classes, yoga sessions, and tennis camps

Also, if you are a franchise owner, make sure to check out our franchise management software solutions as well.